Asset Mass Additions Limitations

Outside of Scope

The following functionality is not supported by the current web service:

  • Split line – the split functionality requires the creation of new mass addition records.

  • Change Book.

  • Regional Information DFFs.

Future Enhancements

Depending on customer requirements it is anticipated that the following enhancements would follow:

  • DFF at assignment level

  • Attachments at Asset level

  • Legal Entity/GL Balancing segment filters.

    Currently, GL Segment 1 and GL Segment 4 serve as placeholders for the GL Balancing Segment and Legal Entity, respectively. Because the GL Balancing Segment is dynamic and varies across different Charts of Accounts, users may experience decreased performance when filtering by these specific attributes.

  • Merge – because the web service supports update, it is possible to carefully copy the UI merge functionality. This will require careful validation.

  • Add to an Assets – for cost adjustments.

  • Asset Approvals.

Proposed Workarounds

Split Line

In some cases, a payables invoice will be for multiple quantities that need to be split out into many assets e.g. 10 Computers. The Create Mass Additions process will create a record for each eligible AP distribution line.

We have identified the following options for assisting this split process:

  1. Raise the PO with multiple lines to match the split, ensuring they align with the AP lines.

  2. Split the distribution lines during the AP invoice creation process.

  3. Once the AP invoice lines are created in the mass additions interface table, manually perform the split in the UI. This will generate a Mass Addition ID, which can then be downloaded and distributed to capture additional details such as description and location.