Enter the Receipt Details into the Sheet

Key fields to create a receipt.

Table 1. Common fields for Direct Delivery and Standard Receipt
Field	Description	Optional/Required
Section: Header
Header Upload Action	Controls what happens on each upload (Create or Update). Refer Upload Actions guide	Required
Procurement BU	Name of the business unit. For a purchase order receipt, this attribute references the procurement business unit of the supplier site	Required
Receipt Date	Date when the receipt header request is interfaced. The default value is the current date. This value cannot be a future date.	Required
Received By	Name of the employee who is creating the receipt. Will default to logged in user	Required
GL Date	Date in the general ledger. Will default to Receipt Date	Required
Supplier Name or Number	Name of the supplier or the Number that identifies the supplier.	Required
Packing slip	Number that identifies the packing slip for a container on the shipment or a receipt.	Optional
Waybill	Number that identifies the waybill or air bill for the shipment or receipt.	Optional
Bill of Lading	Number that identifies the bill of lading for this shipment or receipt.	Optional
Shipping Method	Abbreviation that identifies the method for the shipment. Defaults from PO.	Optional
Notes	Text that the used entered when receiving the item.	Optional
Section: Lines
Transaction Upload Action	Controls what happens on each upload (Create or Update). Refer Upload Action Columns You should only include an action on the lines required. Eg if you download a PO with 10 lines but you are only receiving the goods on line 5, add an action to line 5 only. The other lines can remain on the sheet but will be ignored.	Conditional required
Quantity	Quantity of goods received	Conditional Required
UOM	UOM of goods receipt. Default from PO	Conditional Required
Amount	Value of the receipt for services	Conditional Required

Table 2. Direct Delivery specific
Field	Description	Optional/Required
Receiving Location	Name of location receiving the goods/service. Will default from the PO.	Required
Subinventory	Name of the destination subinventory for the receiving transaction. Required for transactions with the Destination Type of Inventory	Conditional Required
Locator	Name of Locator if locator controlled subinventory	Conditional Required
Deliver To Location	Abbreviation that identifies the deliver to location. Defaults from PO but can be updated to any valid location for the Organization.	Required
Deliver to Person	Name of the deliver to person or requester. If this attribute is blank, this will default to the requester specified on the purchase order distribution	Optional
Line Receipt Date	Receipt date. Default from header.	Required
Line Received By	Name of the employee who performed the receiving transaction. Defaults from header	Required
Exception	Value that indicates whether or not the received transaction being created has an exception	Optional
Reason	Name of the inventory transaction reason for the receiving transaction	Optional
Section: Lot Number	For Items that are Lot controlled
Lot	Enter Lot Details	Optional
Lot Transaction Quantity	The quantity for this Lot should match the line quantity. If necessary, the line quantity can be split across multiple Lots	Optional
Expiration Date		Optional
Section: Serial Number	For items that are serial-controlled
Serial Number	The Serial number for a single receipt, or the starting number of a range	Optional
To Serial Number	End Serial number range. The number of serial numbers provided doesn’t match the quantity being received. For example, if you’re receiving 5 units of a serial-controlled item, but only provide 3 serial numbers, or provide 7.	Optional

Currently, we do not support items that are both Lot and Serial controlled.

Table 3. Standard Receipt specific
Field	Description	Optional/Required
Receiving Location	Name of location receiving the goods/service. Will default from the PO.	Required
Subinventory	Not required. Will form part of putaway transaction	Null
Locator	Not required. Will form part of putaway transaction	Null
Deliver To Location	Not required. Will form part of putaway transaction	Null
Deliver to Person	Not required. Will form part of putaway transaction	Null
Line Receipt Date	Receipt date. Default from header	Required
Line Received By	Name of the employee who performed the receiving transaction. Defaults from header	Required
Exception	Value that indicates whether or not the received transaction being created has an exception	Optional
Reason	Name of the inventory transaction reason for the receiving transaction	Optional
	These sections are not required. Will form part of putaway
Section: Lot Number	For Items that are Lot controlled
Section: Serial Number	For items that are serial-controlled

Grouping Lines into a PO Receipt

POs should be grouped by organization and supplier.

When using the Purchase Order Receiving Integrator is that each receipt you create can only be for a single destination organization. Therefore, if you initiate a receipt for 'Organization A,' all subsequent items added to that receipt must also be destined for 'Organization A.' You cannot combine items for 'Organization A' and 'Organization B' on the same receipt.

You must also have only one supplier per receipt.

Split Lines

If you need to split a line into multiple lines, simply insert a new row directly below the line you wish to split. From there, copy all the original line details and any subsequent sections onto this newly created row.

You can then enter the specific quantity for each new line, along with any other relevant details, such as a new "Deliver to" location. Please ensure that the quantities across these new lines add up to either the original ordered quantity or less.